The Leander Group of Companies ("Leander") are committed to protecting and respecting your privacy. This policy explains how we do that and sets out what we do with the personal information we hold, how we protect it, and it explains your privacy rights (if applicable).
In the EU's General Data Protection Regulation (GDPR), Personal Data is defined as "any information relating to an identified or identifiable natural person ("data subject"); an identifiable persona is one who can be identified, directly or indirectly, in particular by reference to an identifier; such as a name of identification number, plus location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person."
THE CATEGORIES OF PERSONAL DATA CONCERNED
We process the following categories of your data:
- Personal data: Email address, telephone number and contact name, company address.
- We have obtained your personal data from our records if you are an existing contact of Leander and the internet and/or relevant printed publications and from speaking to yourself and/or your organisation.
HOW LEANDER COLLECTS INFORMATION
- through our website and via our electronic newsletters-for example, names, company addresses or email details.
- from meetings with staff or business contacts, such as exchanging business cards, or collecting information at conferences or business events.
- that you provide to us in connection with the services we provide, for example in connection with a tenancy or a lease agreement.
- that we use to validate your identity, such as a passport or proof of residency document.
In order for us to do any of the above, we must collect and store your data for us to carry out our business activities. We will ensure that the information collected will only be used for its intended purpose and does not constitute an invasion of your privacy.
LEANDER'S LEGAL BASIS FOR PROCESSING YOUR INFORMATION
We rely upon a number of different legal bases for processing personal information-these include processing personal information where it is in our legitimate interests to do so, where this is necessary for the fulfilment of a contract or where the processing is necessary to carry out our obligations under employment law. Where we rely on our legitimate interests, this means that we may use personal information to run our business and to provide the services we have been asked to provide. We only collect information that has been supplied voluntarily, you do not have to provide us with personal information. However, if you do not provide us with information we need by law or required to do work, we may not be able to offer certain services.
SHARING YOUR PERSONAL DATA
We may need to pass your details onto third parties who are contracted to Leander. Any third parties, who we do pass your details onto are obliged to store your details securely and only process them if responding to requests on your behalf. When the time comes, that they no longer require your personal data, they will dispose of this accordingly and in line with our company policy. If we wish to pass your personal data to a third party, we will only do so with your explicit consent, unless we are legally obliged to do so otherwise.
We will never sell your personal information and we take steps to keep your details safe and secure.
TIMESCALES FOR RETAINING YOUR PERSONAL DATA
We endeavour to keep your information for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. If you would like us to delete your information please email: email@example.com
YOUR RIGHTS AND YOUR PERSONAL DATA
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request that we provide you with your personal data and where possible, to transmit the data directly to another data controller, (know as the right to data portability, where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes that data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, where applicable i.e. where processing is based on legitimate interests or the performance of a task in the public interest/exercise of official authority; direct marketing and processing for the purposes of scientific/historical research and statistics.
To make the Leander website simpler to use, small data files are placed on your computer. These are known as cookies. Most big websites do this too. They improve things by:
- remembering settings, so you don't have to keep re-entering them whenever you visit a new page;
- remembering information you've given (e.g. your postcode) so you don't need to keep entering it;
- measuring how you use the website so we can make sure it meets your needs.
Our cookies aren't used to identify you personally. They're just here to make the site work better for you. Indeed, you can manage and/or delete these small files as you wish. You can also opt out of Google Analytics cookies for all sites.
To learn more about cookies and how to manage them, visit Aboutcookies.org.
HOW TO CONTACT LEANDER
To exercise all relevant rights, queries or complaints, please in the first instance contact us on: 0208 290 5588.
Version 1.0 - 22nd May 2018